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Awards and events terms and conditions

These Terms and Conditions relate to paid for events that are organised by the British Safety Council

General

1. By submitting the booking form (“Booking Form”) you are offering to enter a contract upon these Terms and Conditions with the British Safety Council, a company limited by guarantee (Company Number: 04618713) registered in England and Wales and registered charity (number 1097271) whose registered office is at 70 Chancellors Road, London W6 9RS (“British Safety Council”).

2. Acceptance of a Booking Form by the British Safety Council creates a legal binding contract (“Contract”) between the British Safety Council and the Delegate which comprises the Booking Form and these Terms and Conditions. Acceptance of a Booking Form will be notified to the Delegate by email or other written communication. The British Safety Council reserves the right to reject any booking form for any reason.

3. In accordance with the provisions of the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 (if and only if you are a consumer for the purposes of those regulations) you have the right, within seven working days starting the day after the day on which we send you written confirmation of our acceptance of your booking, to cancel your Contract with us unless the event is due to take place within that period. If you wish to exercise this right of cancellation please send written notification to the British Safety Council’s Customer Services Dept, at 70 Chancellors Road, London W6 9RS.

4. In these Terms and Conditions the following words shall have the following meanings unless the context requires otherwise:

"Event" means the conference, reception, networking event or briefing organised by the British Safety Council to which the booking form refers.
"Fees" means the fees and, if applicable, related VAT payable by you to the British Safety Council.
"Speaker(s)" means any person that presents at a British Safety Council Event.
"Venue(s)" means any place where an Event takes place.
"Delegate(s)" means attendees at Events and those that book Events on behalf of others.

Invoicing and payment

5. Upon acceptance of your booking the British Safety Council will issue you with a VAT invoice for the Fees. This is also applicable for bookings paid for by credit card. This invoice may arrive before the credit card is charged and the credit card confirmation of payment email is generated.

6. In consideration for the right to attend the Event you shall pay the Fees to the British Safety Council within 30 days of the date of the invoice or seven days prior to the date of the Event, whichever is the sooner.

7. If you make a booking less than thirty-one days prior to the date of the Event, you must make payment using either a credit card or debit card.

Variations and cancellations

8. The British Safety Council will use reasonable endeavours to ensure that the Event shall take place on the relevant date(s) and time(s) and at the Venue as agreed, but where this is not possible, the British Safety Council reserves the right to alter the date(s), and/or time(s), provided that the British Safety Council shall give the Delegate notice of any such change(s) as soon as is reasonably possible. Any such change(s) shall not constitute a breach of contract and shall not give the Delegate the right to terminate.

9. The British Safety Council will use reasonable endeavours to ensure that any individually named person(s) shall provide the agreed services at the Event, but where this is not possible, the British Safety Council reserves the right to procure the services of suitable alternative person(s). Any such change(s) shall not constitute a breach of contract and shall not give the Delegate the right to terminate.

10. Subject to clauses 3 and 11, the Delegate may cancel an Event booking at any time prior to the commencement of the Event by giving to the British Safety Council written notice.

11. In the event that a Delegate cancels an Event booking in accordance with clause 10 the British Safety Council shall be entitled to (but without being obliged to do so and without prejudice to any other right or remedy available to the British Safety Council) apply the following Cancellation Charges:

  • (a) where the British Safety Council receives notice of cancellation of the relevant booking between four and six weeks before the date of the relevant Event the Cancellation Charge shall be fifty per cent (50%) of the Fee attributable to that element of the Event plus all applicable taxes; and
  • (b) where the British Safety Council receives notice of cancellation of the relevant booking four weeks or less before the date of the relevant Event the Cancellation Charge shall be one hundred per cent (100%) of the Fee attributable to that element of the Event plus all applicable taxes.

12. Upon receipt of written notice of cancellation, the British Safety Council will issue you with an invoice for the Cancellation Charges if full payment for the event booking has not been made.

13. The Cancellation Charges shall be payable in pounds’ sterling by you within 30 days of the date of the invoice.

14. The British Safety Council, without prejudice to its other rights, reserves the right to deduct from any Fees received by it from you under these Terms and Conditions, the amount of any Cancellation Charges, and to remit to you the difference (if any) between the Fees and Cancellation Charges.

Admission to Events

15. The British Safety Council reserves the right to refuse admission to any Delegate to any Event in reasonable circumstances or to request any Delegate to leave the Event and to take appropriate action to enforce this right. The Delegate must comply with all relevant statutes, safety announcements and regulations whilst attending the Event.

16. Admission to all Events is restricted to Delegates who are aged 18 years on the day of the Event.

17. The British Safety Council or its agents may on occasions have to conduct security searches to ensure the safety of the Delegates and other attendees at an Event. By entering the Event you consent to such searches. If you elect not to consent to these searches, you will be denied entry into the Event and no refund will be given.

18. Events start punctually. To avoid disruption to other attendees, the British Safety Council reserves the right not to admit latecomers. Where a Delegate is refused admittance under these circumstances no refunds will be given.

19. The British Safety Council cannot accept responsibility for any personal property.

20. The unauthorised use of photographic and recording equipment by Delegates prohibited.

21. The Delegate grants the British Safety Council a non-exclusive perpetual irrevocable worldwide licence to use the Delegate's name and trade marks in connection with the promotion and delivery of the Event.

22. The Delegate hereby expressly and irrevocably permits the British Safety Council to use any recorded footage or photography of the Delegate which is taken at a British Safety Council event provided that such use is in connection with the promotion and delivery of the British Safety Council services.

Limitation of liability and disclaimers

23. Any liability that the British Safety Council and its officers, directors, agents and employees may have to Delegates under any circumstances will be limited to the greater of (a) the Fees; or (b) £100. However, nothing in these terms and conditions limits the British Safety Council’s liability for death or personal injury caused by the British Safety Council’s negligence or for any other matter for which it would be illegal for the British Safety Council to limit, or attempt to limit, its liability.

24. Although the British Safety Council believes the content of the Event materials to be accurate, complete and current, to the fullest extent permitted by law, the British Safety Council provides all Event materials on an “as is” basis and disclaims all warranties regarding the Event materials. Further no advice or information given by the British Safety Council or its employees, agents, contractors or suppliers shall create any warranty. It is the Delegate’s responsibility to verify any information before relying on it. Further, the Event materials may include technical inaccuracies or typographical errors. The British Safety Council may make changes to the Event materials at any time. The British Safety Council does not guarantee that any Event materials will be made available in electronic or physical versions.

25. Delegates acknowledge and accept that there may be technical downtime or errors relating to the provision of Events or elements of Events online and materials provided online. Such downtime or errors may prevent the Event and online materials being accessible and the British Safety Council shall not be liable if access is delayed, prevented from access or displayed incorrectly by any cause beyond our control including server downtime or errors.

26. The views and opinions of the Speakers are not necessarily the views and opinions of the British Safety Council and the British Safety Council disclaims all and accepts no liability for any acts or omissions of the Speakers, or the statements they make or information that they provide.

Data Protection

27. All personal data provided by the Delegate will be used in accordance with the requirements of the Data Protection Act. Data may be used for the purposes of taking payment, administering and delivering the Event. Delegates agree to be added to the British Safety Council’s database of contacts and that the British Safety Council may from time to time contact the Delegate with information about our services. If you would not like to be contacted, please email events@britsafe.org.

28. Delegates acknowledge and accept that, in choosing to use the British Safety Council’s event mobile application, they consent to the British Safety Council collecting data about how they spend time at the Event, and using such data for analytical and marketing purposes.

Other matters

29. The British Safety Council will, upon request, provide the Delegate with an invitation letter for purposes of the Delegate applying for a visa to visit the United Kingdom. The British Safety Council cannot give advice or guarantee the issuance of a visa.

30. To the fullest extent permissible in law, the British Safety Council shall be entitled to assign any of its rights or obligations under the Contract.

31. None of the terms of the Contract may be relied upon or enforced under the Contracts (Rights of Third Parties) Act 1999 by any third party that is not a party to the Contract.

32. If any provision of the Contract is found to be invalid or unenforceable by a court, the invalid or unenforceable provision shall be severed or amended in such a manner as to render the rest of the provision/s and remainder of the Contract valid or enforceable.

33. These Terms and Conditions, together with the Booking Form referred to herein, contain the whole agreement between the parties relating to the transactions provided for in this agreement and supersedes all previous agreements (if any) between such parties in respect of such matters and each of the parties acknowledges that in agreeing to enter into this agreement it has not relied upon any pre-contractual statement, representation or opinion (whether oral or written and whether express or implied) made by the other(s) and/or any associate of the other(s) or any of their respective officers, employees or advisers.

34. The British Safety Council reserves all copyright and any other intellectual property rights (if any) which may subsist in the products of, or in connection with, the provision of the Event. The British Safety Council reserves the right to take such action as may be appropriate to restrain or prevent the infringement of such intellectual property rights.

35. The Contract is governed by and shall be construed in accordance with the laws of England and Wales and the parties submit to the exclusive jurisdiction of the Courts of England and Wales.

Any queries not covered here should be sent to events@britsafe.org.