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Grey fleet workers must be protected on the road, says HSE

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Whether an employee is behind a desk or behind the wheel, employers have a duty to protect their health and safety, HSE has highlighted in updated guidance on work-related road risk.


The growth in use of personal vehicles for work purposes – dubbed the ‘grey fleet’ – has created some confusion over where responsibility for legal compliance lies, says the regulator.

A grey fleet vehicle is owned and driven by a worker for business purposes. It could be car, a motorcycle, e-scooter or bicycle. As an employer, HSE says that you must manage health and safety risks to such workers.

The growth in use of personal vehicles for work purposes – dubbed the ‘grey fleet’ – has created some confusion over where responsibility for legal compliance lies, says HSE. Photograph: iStock

In the guidance, produced in partnership with the Department for Transport (DfT), it outlines employers’ duties. These include planning safe routes, assessing a person’s experience, attitude, and driving record when allocating driving work, giving any extra training required and ensuring vehicles are road worthy and maintained.

HM Inspector for HSE’s Transport and Public Services Unit, Nicola Jaynes, commented: “The Health and Safety at Work Act sets out the legal duties of employers and those engaged to work for them, their responsibilities to manage work-related road risk are nothing new. However, the landscape is changing and we wanted to ensure guidance reflects these changes and also remains relevant for years to come.

“Companies who otherwise have robust health and safety policies sometimes fail to consider their responsibilities adequately when it comes to driving or riding for work. Everyone should come home from work safe and well, whether they’re working behind a desk or behind the wheel.”

It is estimated that 40,000 people working in occupations such as sales, deliveries or taxi-driving are involved in road traffic collisions every year. Every week there are around 200 deaths and serious injuries involving people using the road for work.

Driving and riding safely for work guidance here

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Grey fleet workers must be protected on the road, says HSE

By Belinda Liversedge on 08 September 2021

Whether an employee is behind a desk or behind the wheel, employers have a duty to protect their health and safety, HSE has highlighted in updated guidance on work-related road risk.