International Safety Awards 2018 FAQs

Any questions not covered by this document should be sent to [email protected].

Each year the British Safety Council invites its members and other organisations around the world to apply for an International Safety Award for their site/business unit. The award recognises commitment to good workplace health and safety management. More than 500 entries are received each year and are adjudicated by an independent panel of chartered health and safety processionals.

The International Safety Awards are now in their 60th year which will be marked at our Gala dinner, which will take place at Grosvenor House Hotel in London on Friday 27 April 2018 and is open to anyone with an interest in workplace health and safety.

Table of contents

Awards and Applications

1. What are the benefits of applying for an International Safety Award?
2. What are the entry requirements for an International Safety Award?
3. How do I apply for an International Safety Award?
4. When is the deadline for applications?
5. How much does it cost to apply?
6. Is there a discount for British Safety Council members?
7. Is there a discount for multiple application purchases?
8. When do I have to pay for the application?
9. When will the application form, marking scheme and guidance notes be made available?
10. What are the Sector Awards?
11. How will my application be marked?
12. What is the pass mark?
13. When will I receive my results and feedback?
14. I am unhappy with my result. What can I do?
15. When should I expect to receive winners’ pack information?
16. What are the Champion Awards?
17. How to qualify for the Champion Awards
18. How do I apply for a Champion Award?
19. How much does it cost to apply for a Champion Award?
20. When and how will the Champions be announced?
21. What are the 2 new awards for Innovation in Occupational Health and Safety and Initiative in Wellbeing?
22. How to qualify for the Innovation and Initiative Awards
23. How do I apply for Innovation and Initiative Awards?
24. How much does it cost to apply for Innovation and Initiative Awards?
25. When and how will the winners of the Initiative and Innovation Awards be announced?

Gala Dinner and Winner's presentation ceremony

26. What is the 60th Anniversary and International Safety Awards Gala Dinner?
27. How much does it cost to attend the Gala Dinner?
28. What does the ticket price include?
29. How do I book tickets?
30. Can I attend the Gala Dinner if I have not applied for an International Safety Award?
31. Does the British Safety Council provide visa invitation letters?
32. What is the cancellation policy for this event?
33. When do I need to complete my booking?
34. When can I expect to receive my tickets?
35. Can I reserve my table and seating?
36. What is the dress code?
37. What should I do if I have a specific dietary requirement?
38. Will the event be wheelchair accessible?
39. How do I get to the Grosvenor House Hotel?
40. Can I book accommodation at or near the Grosvenor House Hotel?

Certificate and Award presentations

41. How are winners presented with their certificates?
42. Will Distinction winners be recognised during the Gala Dinner ceremony?
43. Will the Champion and Sector award winners be recognised during the Gala Dinner ceremony?
44. When will I receive photographs from the Gala Dinner?

Trophy and Plaque orders

45. What is a commemorative plaque?
46. How do I order a commemorative plaque?
47. How much does a commemorative plaque cost?
48. How do I pay for my commemorative plaque?
49. When will I receive my commemorative plaque?
50. What is a Distinction trophy?
51. How much does a Distinction trophy cost?
52. When should I expect to receive my certificate if I am not attending the Gala Dinner?

Awards and applications

What are the benefits of applying for an award?

  1. To demonstrate your commitment to good health and safety management
  2. Gain recognition from an independent judging panel
  3. Opportunity to promote your achievement with press coverage and winner’s logo
  4. Be a part of something special – celebrating 60 years of improving health and safety standards around the world.
  5. Reward your safety teams and increase the profile of H&S within your organisation

What are the entry requirements for an International Safety Award?

Applications are by site or business unit.  To be eligible a senior person at that site must confirm that since 1 January 2017, the site or business unit has NOT:

  1. Suffered any fatalities
  2. Been subject to any prohibition notices
  3. Been the subject of any convictions in relation to health and safety
  4. There are no ongoing criminal investigations or prosecutions pending in relation to this site/business unit. 

Please note that checks will be made and a false declaration will lead to disqualification.

How do I apply for an International Safety Award?

You complete an online application form which comprises 14 questions about your health and safety management for a particular site/business unit.

Once you have purchased one or more applications, you will be sent a link with instructions on how to complete or assign applications to others to complete.

Each application addresses the management of health and safety at a single site or business unit. Applicants wishing to enter several sites or business units must complete a separate application for each one. 

  • All applications are completed and submitted via our online system
  • All applications must be submitted in English
  • All application questions must be answered
  • The response to each question must not exceed 500 words, adjudicators will only read the first 500 words
  • All questions are designed to be answered in plain text only (submissions must not incorporate images, tables, graphs or similar)
  • Supporting documents are not permitted (adjudicators will not consider supporting documents). 

A detailed marking scheme and guidance notes are available which indicate what is required to score high marks. You are strongly advised to familiarise yourself with these documents and the Chief Adjudicator’s Report from the previous award series before starting your application.

These are available at www.britsafe.org/isa2018/.

When is the deadline for applications?

The deadline for applications to be submitted is 23:59 GMT on Monday 5 February 2018. Late applications will not be accepted.

How much does it cost to apply?

Is there a discount for British Safety Council members?

  • £275 + VAT Early bird offer for members (purchases made before Friday 1st December 2017)
  • £295 + VAT for members
  • £395 + VAT Early bird offer (purchases made before Friday 1st December 2017)
  • £415 + VAT for non-members

Is there a discount for multiple application purchases?

  • £265 + VAT Per site for 10-24 site package
  • £255 + VAT Per site for 25-49 site package
  • £245 + VAT Per site for 50-74site package
  • £235 + VAT Per site for 75+ site package

If your site/business unit is a member of the British Safety Council, please ensure that the named point of contact your membership purchases the International Safety Award application online to ensure you receive your member discount.

When do I have to pay for the application?

When you buy the application form from our online store you will be asked to pay by credit card.
Note: The application fee cannot be refunded once you have purchased your application form, even if you choose not to submit.

When will the application form, marking scheme and guidance notes be available?

These documents will be available online at www.britsafe.org/isa2018 from Monday 2 October 2017. You will be sent a link to the application form upon payment.

What are the Sector Awards?

These awards recognise overall ‘best in class’ submission to the International Safety Awards by sector/industry, based on the highest scoring submissions.  There is no separate application process. All sites/business units that win an International Safety Award are automatically considered for a Sector Award.

The categories are as follows:

  • Manufacturing
  • Oil, gas, mining and quarrying
  • Power and utilities
  • Construction and property activities
  • Wholesale and retail services
  • Transportation, distribution and storage
  • Hospitality and catering
  • Education
  • Health and social care
  • Not for profit
  • Financial, IT, legal, scientific, technical services and media
  • Local government, defence and public services
  • Onshore major hazard

Sector award winners will be determined by shortlisting those submissions scoring highly within each category, with the highest scoring submission qualifying for the Sector Award. In the event of several equally scored submissions within a particular category, the Chief Adjudicator will identify the best overall submission.

The Chief Adjudicator’s decision will be final in respect of all Sector Awards.

How will my application(s) be marked?

Your application(s) will be marked by one of the independent adjudicators appointed and trained by the British Safety Council.

The independent adjudicators are senior health and safety professionals in their respective organisations. The onus is on applicants to convince the adjudicator that their particular site/business unit deserves an International Safety Award based on its commitment to health and safety management during 2017.

A rigorous standardisation process ensures that each adjudicator applies the marking scheme in a consistent manner so that all applications are marked to the same standard.

What is the pass mark?

The adjudicator will apply the marking scheme and award a score out of 60. 

Grades will be awarded as follows:

  • 59-60 – Distinction
  • 48-58 – Merit
  • 36-47 – Pass

Any application scoring 30-35, i.e. a borderline fail, will be remarked by the Chief Adjudicator to check the accuracy of the marking. Similar borderline reviews will be conducted at the Merit and Distinction grade boundaries. The Chief Adjudicator’s decision is final in respect of all grades awarded.

When will I receive my results and feedback?

Results will be emailed to applicants on Friday 9 March 2018 and a list of successful applicants will be published on the British Safety Council website on Monday 12 March.
Results will not be issued by telephone.

Due to the large number of applications we are not able to provide individual feedback. However, the Chief Adjudicator’s report will appear on our website detailing the strengths and weaknesses of this year’s applications.

I am unhappy with my result. What can I do?

Details of how to instigate a result enquiry, including a description of the various options available, will be issued with the results. You can also make an enquiry here Procedures are in place to ensure that result enquiries are dealt with thoroughly and fairly.

A result enquiry can result in a grade being confirmed, raised or lowered. Where a grade is changed, the new grade will replace the original grade, whether it is higher or lower.

The following services will be available:

  • Breakdown of marks: £30 +VAT
  • Remark: £65 +VAT
  • Feedback: £150 +VAT
  • Remark and feedback: £200 +VAT

Value Added Tax (VAT) at the standard rate of 20% is not applicable for overseas applications.

When should I expect to receive the winners’ pack information?

All winners will receive their results email on Friday 9 March 2018. The email will be sent to the purchaser/applicant at the email address provided on the application. This email will also contain links to the following:

  • Winners’ logo - winning sites/business units may use the International Safety Awards logo on their websites, letterheads and other items
  • Press release template for winners to communicate their award to the media and stakeholders.

What are the Champion Awards?

For the sixth year running, we are pleased to invite applications for two individual health and safety awards. These awards recognise individuals who, through their passion, commitment and dedication, have helped make a difference by keeping their colleagues and others healthy and safe. All organisations from around the globe can apply for these free-to-enter, optional awards – whether or not they are applying for an International Safety Award.

Organisations may nominate one or two employees who have contributed to the overall health, safety and welfare on their site or in their business with a brief supporting statement of 500 words.

The two awards are:

  1. Health and Safety Champion of the Year (24 years of age +)
  2. Young Health and Safety Champion of the Year (<24 years of age)

When and how will the Champions be announced?

A panel of adjudicators from the British Safety Council will shortlist six candidates in each category. Those applicants who are successfully shortlisted will be informed prior to the awards ceremony at the Gala Dinner on Friday 27 April 2018.
Winners will be announced at the Gala Dinner and invited to receive their award from our guest of honour. Each Champion award winner will receive two tickets to event and reimbursement of travel expenses.

Please note that in being nominated for an award all employees and employers are agreeing to their name and photograph being used by the British Safety Council in various media channels to recognise their achievement.

What are the two new awards for Innovation in Occupational Health and Safety and Initiative in Wellbeing?

To mark the 60th anniversary of the Scheme, the British Safety Council is launching two new, free-to-enter awards designed to recognise and celebrate Employee Wellbeing Initiatives and Occupational Health and Safety Innovations implemented by organisations across the world.  All organisations can apply for these free-to-enter, optional awards – whether or not they are applying for an International Safety Award.

The Employee Wellbeing Initiative Award will recognise and reward organisations that have implemented initiative(s) that promote and demonstrate a proactive and effective approach to improving worker wellbeing.
The Occupational Health and Safety Innovation Award will recognise and reward organisations that can demonstrate fresh and innovative approach(es) to improving health and safety at work.

A submission of up to 800 outlining the innovation/initiative will be required.

How to qualify for the Champion, Young Champion, Initiative and Innovation Awards?

Applications are by site or business unit. To be eligible a senior person at that site must confirm that since 1 January 2017, the site or business unit has NOT:

  1. Suffered any fatalities;
  2. Been subject to any prohibition notices
  3. Been the subject of any convictions in relation to health and safety
  4. There are no ongoing criminal investigations or prosecutions pending in relation to this site/business unit.

Please note that checks will be made and a false declaration will lead to disqualification.

How do I apply for the Champion, Young Champion, Initiative and Innovation Awards?

For your convenience, organisations applying for an International Safety Award will have the opportunity to enter for all or any of the awards as part of their online International Safety Awards application form.

Standalone application forms for these new awards, and details of how to apply, can also be found on our website at www.britsafe.org/isa2018/.

How much does it cost to apply for the Champion, Young Champion, Initiative and Innovation Awards?

This year, any organisation can enter its employees for the four awards – whether or not the business is applying for an International Safety Award. The awards are free to enter and optional.

When and how will the winners of the Initiative and Innovation Awards be announced?

A panel of adjudicators from the British Safety Council will shortlist up to 6 applications in each category. Those applicants who are successfully shortlisted will be informed on Monday 26 March. The winners will be announced at the Gala Dinner and those attending will be invited to receive their award from our guest of honour.

Gala Dinner and Winner's presentation ceremony

What is the International Safety Awards Gala Dinner?

Throughout 2017 we celebrated the 60 years of the British Safety Council and this year’s event will be the 60th Anniversary of the International Safety Awards and Gala Dinner.
Our annual prestigious black-tie event will celebrate the success of International Safety Award winners, Sector Award winners, the Health and Safety and Young Health and Safety Champions and nominees as well as the winners of our new awards in Innovation in Occupational Health and Safety and Initiative in Wellbeing.

The Gala Dinner will combine a formal presentation ceremony with a three-course, fine dining experience and an evening of live entertainment.

How much does it cost to attend the Gala Dinner?

  • Individual ticket - £275 + VAT
  • Table (10) - £2,445 + VAT
  • Diamond table (10)- £2,995 + VAT - includes VIP drinks reception and priority seating

What does this ticket price include?

All ticket prices include:

  • Certificate presentations with official photographs
  • Three-course meal with wine
  • One drink voucher
  • Entertainment including a live band until carriages at 1am

The Diamond ticket price includes all of the above, plus:

  • Early access to pick up certificates (for award winners only)
  • Exclusive VIP reception including drinks and entertainment
  • 2 additional bottles of sparkling wine on the table
  • Best tables in the house – near to stage and dancefloor
  • One additional drink voucher per person for post dinner drinks
  • Group/individual photos
  • Take away gift bag

How do I book tickets?

Booking information and the Gala Dinner booking form can be found here.
Completed booking forms must be returned to [email protected] Please refer to our events terms and conditions before booking www.britsafe.org/eventterms

Can I still attend the Gala Dinner if I have not applied for an International Safety Award?

We very much encourage anyone who would like to attend and be a part of our annual recognition of achievements.  The Gala dinner is a perfect opportunity to meet peers and organisations committed to Health, Welfare and Safety.

Does the British Safety Council provide visa invitation letters?

The British Safety Council will, upon request, provide an attendee with an invitation letter for purposes of the guest applying for a visa to visit the United Kingdom. The British Safety Council cannot give advice or guarantee the issuance of a visa. You are strongly recommended to apply for your visa as early as possible. In the event that you are unable to obtain a visa but have already purchased a ticket/s for the Gala Dinner, we will be unable to refund the cost of your ticket.

What is the British Safety Council’s cancellation policy?

Please see our event terms and conditions

When do I need to complete the Gala Dinner booking form by?

Completed booking form(s) must be sent to [email protected] by 23:59 GMT on Friday 13 April 2018. Visit www.britsafe.org/events/gala-dinner for details of our early bird offer if you are completing the gala booking form before Thursday 29 March 2018.

When can we expect to receive our tickets?

There are no hardcopy tickets for this event. An email confirmation will be sent during the week of 16 April 2018 to the contact indicated on the booking form that you submitted.

Can I reserve my table and seating?

Tables cannot be reserved. Attendees are seated on a first come, first served basis. This is excluding diamond ticket holders who will be given preferential table allocation.

What is the dress code for the evening?

The follow attire is expected:

  • Black tie
  • Evening dress
  • National dress
  • Honours may be worn

What should I do if I have a specific dietary requirement?

Any dietary requirements should be noted on the booking form next to the relevant guest’s name. The venue can cater for a variety of dietary requirements. Please provide clear details on the booking form and we will contact you if we need further details.

Will the event be wheelchair accessible?

Yes, we kindly ask that guests requiring wheelchair access contact us prior to the Gala Dinner at [email protected] Access is via a guest lift from the main lobby. Guests requiring wheelchair access should arrive at the hotel’s lobby via the main entrance on Park Street and ask for assistance at the concierge’s desk. Security staff will operate the lift and take guests down to the Great Room mezzanine level for the duration of the reception. Guests will be shown to their table by British Safety Council staff. We will ensure the guest is seated near the accessible toilets and within easy access to the exit.

How do I get to the Grosvenor House Hotel?

Transport and travel directions will be provided in your confirmation email, along with a map. The Grosvenor House Hotel is on Park Lane which is within walking distance from Marble Arch (Central line), Hyde Park Corner (Piccadilly line) and Green Park (Piccadilly and Jubilee line) underground stations. Journeys can be planned at www.tfl.gov.uk or google maps.
The Grosvenor House Hotel does have parking facilities. If driving, guests must contact the hotel directly as parking charges apply.

Can I book accommodation at or near Grosvenor House?

To assist you in planning for the event, PHR are hotel booking specialists that are providing attendees with discounted hotel room rates within easy reach of the venue. Rates are available at all hotels on request and all rates include VAT. If PHR are able to obtain better rates than those shown, they will inform you. Visit the PHR website for a list of discounted hotels, using your event code ‘safe’. 

T: +44 (0)1473 283 917 (within the UK Lo-call number 0845 6123 602)
E: [email protected]
W: www.phrweb.co.uk

Certificate and award presentations

How are winners presented with their certificates?

All winning sites/business units that book seats at the Gala Dinner are required to be in the Ballroom at Grosvenor House Hotel between 17:30 and 18:45 to collect their certificate and take an official group photograph with the British Safety Council Chief Executive, Chair or a Trustee. Winners will then go through to the winners’ reception.

Will Distinction winners be recognised during the Gala Dinner ceremony?

Sites/business units that have achieved the top mark of ‘Distinction’ will be recognised in the Great Room at approximately 21:45, with an announcement, trophy presentation and photo opportunity.

Will the individual award winners be recognised during the Gala Dinner ceremony?

Individual winners will be presented with their certificate and their award in the Great Room with other award winners.

When will we receive our photographs from the Gala Dinner? 

All winner attendees will receive an email during the week commencing Monday 30 April 2018 this will contain information on how to access your photograph along with a post-event press release template.

Trophy and plaque orders

What is a commemorative plaque?

This unique winners’ wall plaque features the International Safety Award logo and is designed to be used indoors or outdoors. The classic design of this 15-inch plaque reflects the impressive achievement of gaining an International Safety Award and all sites/business units have the opportunity to display the name of the winning site on their plaque. 

How do I order a commemorative plaque? 

You may purchase it directly from the website here, and pay by credit card or BACS. 

What is the price of a commemorative plaque?

The price per plaque is as follows:

  • £185 + VAT including postage and packaging for UK customers
  • £299 including packaging and courier charges for overseas customers

Government regulations state that Value Added Tax (VAT) at the standard rate of 20% is not applicable for overseas customers as the plaque is being shipped abroad. However, for overseas customers any local duties/taxes payable are the responsibility of the purchaser at the point of entry.

How do I pay for my commemorative plaque?

Payment can be made by BACS or credit card. Details are to be completed on the booking form. Cheques should be made payable to the British Safety Council.

Please note that payment in full is required within 30 days. No refunds are available upon cancellation of an order.

When will I receive my commemorative plaque?

Plaques will be produced only when payment is received and will be sent directly to the address stated on the booking form. You will receive by email a PDF attachment of your plaque for review and confirmation before it is produced. This can take up to six weeks once payment is received for your plaque to be delivered. Please note you will not be able to collect your plaque at the Gala Dinner.

What is a Distinction trophy?

All sites/business units that attain a distinction and attend the 2018 International Safety Awards Gala Dinner, will received a Distinction trophy automatically as part of the Gala Dinner package. It features the International Safety Awards logo and has been designed to reflect the impressive achievement. If you achieve a Distinction but are unable to attend the Gala Dinner, you can still order a Distinction trophy from our website. Please note that unlike the plaque, if ordering Distinction trophy, site name is not etched on the trophy. Should you wish to order additional trophies, you may do here paying by credit card or BACS. 

What is the price of a Distinction trophy?

The price per trophy is as follows:

  • £125+VAT including postage and packaging for UK customers
  • £175 including packaging and courier charges for overseas customers

Government regulations state that Value Added Tax (VAT) at the standard rate of 20% is not applicable for overseas customers as the trophy is being shipped abroad. However, for overseas customers any local duty payable is the responsibility of the purchaser at the point of entry.

When should I expect to receive my certificate if I am not attending the Gala Dinner?

Those attending the Gala Dinner will receive their certificate on the evening. For those not attending, certificates will be posted to UK-based winners and couriered to international winners during the week commencing Monday 7 May 2018.

Support

Any questions not covered by these FAQs should be sent to [email protected].