Guidance notes

The British Safety Council's International Safety Awards scheme recognises commitment to occupational health, safety and wellbeing. These guidance notes cover the key changes to the 2019 scheme, along with useful information about important dates, eligibility and completing the application.

Key changes to 2019 scheme

Building on the 60-year history of our globally recognised awards and incorporating feedback from previous applicants, we have enchanced the 2019 awards. These changes uphold the prestige of the scheme while making it more accessible and rewarding for organisations that can demonstrate their achievements.

Changes include:

  • Scheme open early to enable organisations to plan their activities in line with the theme and requirements of the questions
  • Reduced number of marked questions from 12 to 10
  • Increased word count (up to 700 words per question)
  • Clearly defined command words 'explain' and 'describe' to enable applicants to better understand what is required by the adjudicators
  • NEW award categories: Best in Country, Outstanding Bravery and Team of the Year
  • Bonus marks - detailed in the marking scheme.

Award categories

International Safety Award

Recognises commitment to good health, safety and wellbeing management. Awards are site specific. Successful applicants will be awarded Distinction, Merit or Pass grades based on their score. These is no quota of grades to be awarded. All applicants are invited to celebrate their success, and winners can collect their certificates, trophies and plaques at the Awards Ceremony and Gala Dinner.

Sector Awards

Recognise overal 'best in class' submissions to the International Safety Awards, by industry sector. This is a great way to stand out amongst peers and encourages best practice.

Sector Award categories are:

  • Manufacturing
  • Oil, gas, mining and quarrying
  • Power and utilities
  • Construction and property activities
  • Wholesale and retail services
  • Transportation, distribution and storage
  • Leisure, sports clubs, hospitality and catering
  • Education
  • Health and social care
  • Not for profit
  • Financial, IT, legal, scientific and technical services, media
  • Local government, defence and public services
  • Onshore major hazard.

Best in Country Award

All International Safety Award applicants are entered into this award, provided there is a significant number of applications from the same country. The highest scoring and best overall application will be awarded.

Shortlists will be released prior to the Gala Dinner and winners will be announced on the night.

Chief Adjudicator's Award

Recognises the applicant with the best overall score and demonstration of exceptional innovation or collaboration. The winner will be announced at the Gala Dinner and publicity will include a case study in Safety Management magazine as well as social media coverage.

Applicants that are awarded a Distinction grade are automatically considered for this award.

The following four awards are free to enter without applying for an International Safety Award. Only one application per category, per site/business unit will be accepted.

For International Safety Awards applicants, these optional questions have been provided within your application form.

Health and Safety Champion of the Year

Recognises the exceptional contribution of individuals who are not health and safety professionals and have played a significant role in keeping their work colleagues safe and healthy. Shortlisted applicants will be highlighted in Safety Management magazine and on all British Safety Council social media. The winner will be announced at the Gala Dinner and further publicity will follow the event.

Young Health and Safety Champion of the Year Award

Recognises the exceptional contribution of individuals under the age of 25, who are not health and safety professionals and have played a significant role in keeping their work colleagues safe and healthy. Shortlisted applicants will be highlighted in Safety Management magazine and on all British Safety Council social media. The winner will be announced at the Gala Dinner and further publicity will follow the event.

Outstanding Bravery Award

Recognises individuals or teams who have demonstrated an outstanding act of bravery, which without their intervention could have led to significant harm to others, damage to property or even loss of life. Shortlisted applicants will be highlighted in Safety Management magazine and on all British Safety Council social media.

Team of the Year Award

Recognises the outstanding achievements resulting in a significant improvement to health, safety or wellbeing, from a collaboration of stakeholders, which may include members of their organisation, suppliers, subcontractors and/or the wider community.

International Safety Awards applicants can enter the following two awards. Questions have been provided within your application form. Only one application per category, per site/business unit will be accepted.

Wellbeing Initiative Award

Recognises those organisations who can demonstrate a proactive and effective approach to improving employee wellbeing, through a new or unique objective with a clear and measurable outcome, over and above the organisation's routine work. A shortlist will be released prior to the Gala Dinner and the winner will be announced on the night.

Innovation in Occupational Health and Safety Award

Recognises those organisations that can demonstrate fresh and innovative approach(es) to improving occupational health and safety, with clear objectives and measurable outcomes over and above the organisation's routine work. A shortlist will be released prior to the Gala Dinner and the winner will be announced on the night.

Getting started

A guide to using our application system

7:34

Watch now

Watch the video for a step-by-step guide on how to purchase and assign application licenses as well as saving and submitting your application.

  1. Purchase your entry licence(s) (one per site/business unit)
  2. Allocate licence(s) to yourself or colleagues to complete the application
  3. Read the questions and marking scheme carefully
  4. Complete your application
  5. Submit your application by 23:59 on Friday 11 January 2019.

Key dates

Monday 25 June 2018 Applications open
Wednesday 31 October 2018 Early bird deadline
Friday 11 January 2019 Application deadline
Friday 8 February 2019 Results emailed to applicants
Monday 11 February 2019 Winners list published
Friday 15 February 2019 Result enquiry deadline
Friday 29 March 2019 Gala Dinner booking deadline
Friday 5 April 2019 Gala Dinner

 

Eligibility

Each application covers a single site or business unit. Applicants wishing to enter several sites or business units must complete a separate application for each one.

Between 1 January 2018 and 31 December 2018 the site/business unit must not have:

  • suffered any work-related fatalities
  • been subject to any prohibition notices
  • been the subject of any convictions in relation to health and safety
  • had any ongoing criminal investigations or prosecutions pending in relation to health and safety at the site/business unit.

British Safety Council reserves the right to withhold, suspend or withdraw at any time the awarding of an International Safety Award, should any applicant organisation have not met the eligibility criteria or failed to fully disclose all material facts which bring their eligibility into question.

Applicants must inform British Safety Council in writing by emailing awards@britsafe.org when there are any changes in circumstances after the application has been submitted.

Where there are issues that fall outside of the eligibility period, British Safety Council reserves the right to withdraw any award, particularly where the scheme could be brought into disrepute, or making an award could be insensitive e.g. to victims or their families. Where issues are subject to an enquiry or proceedings, a subsequent award may be made depending on the outcome.

Improvement notices
An improvement notice at the site does not preclude applicants from entering for an award. However, if an improvement notice has been served at this site since 1 January 2018, applicants must declare this and satisfy the adjudicators that adequate remedial measures have been implemented.

Specified (reportable) injuries/occupational ill health/dangerous occurrences
A specified (reportable) injury, incidence of occupational ill health or dangerous occurrence at the site does not preclude applicants from entering for an award. However, if there has been such an incident at this site since 1 January 2018, applicants must declare this and satisfy the adjudicators that appropriate remedial actions have been implemented to minimise the risk of a similar incident occurring again.

 

Completing the application

TOP TIPS

  1. Get an early start. Do not complete this application in a rush
  2. Provide comprehensive, detailed answers to questions 1 and 2, as these answers form the basis of site-specific knowledge and context that the adjudicators will be relying on when they mark the remaining questions. While these questions are not scored, information provided here will link to subsequent questions and adjudicators will be looking for this connection in order to award the higher marks
  3. Make sure your answers to questions 3-12 relate to the background information you have provided in questions 1 and 2
  4. Refer to the marking scheme for essential question-specific details of what the adjudicators will be looking for. Failure to adhere to the marking scheme will negatively impact your result
  5. Prepare responses offline using, for example, Microsoft Word, and only copy and paste your answers into your online application when you are sure your answer is final. Alternatively, if typing your answers straight into the online application software, remember to save each individual answer as you proceed through the application
  6. Give your application to other stakeholders to review and adapt your answers incorporating all relevant feedback
  7. Review application answers: questions 1 and 2 must provide a thorough, detailed picture of your specific site. Answers 3-12 must adhere closely to the marking scheme notes. Evidence uploaded for 'part b' questions must meet the evidence criteria found in the marking scheme.

Application completion instructions

  • All applications must be submitted in English
  • All applications must be submitted via our online system
  • All questions must be answered
  • The response to each question must not exceed 700 words
  • All questions are designed to be answered in play text only (submissions must not incorporate images, tables, graphs or similar)
  • Supporting documents are only permitted for 'part b' questions.

Submitting your application

  • Applications must be received by 23:59 GMT on Friday 11 January 2019
  • Late applications will NOT be accepted.

Bonus marks

Evidence-based bonus marks
Bonus marks will be awarded for (optional) relevant evidence submitted for five out of the 10 questions. Bonus marks will only be awarded for evidence that is relevant to the question and meets all the criteria outlined in the marking scheme.

Achievement-based bonus marks
A maximum of three further bonus marks will be awarded to applications relating to sites that have achieved three stars or above in the British Safety Council Five Star Occupational Health and Safety Audit (valid for at least six months of the eligiblt year); and those who can provide evidence of a current and valid OHSAS 18001 or ISO 45001 certification relating to the applicant site.

Adjudication process

The responsibility is on applicants to convince the panel of independent adjudicators that their site/business unit deserves an International Safety Award based on its commitment to health and safety management during 2018.

Applications are marked by a team of independent adjudicators appointed and trained by the British Safety Council. The adjudicators are all experienced, senior-level health and safety professionals in their respective organisations.

Results, result enquiries and feedback

Results will be emailed to applicants on Friday 8 February 2019 and will be published on our website on Monday 11 February 2019.

Result notifications will include the total number of marks scored and the grade awarded.

Results will not be issued by telephone.

We will publish information concerning the winning organisations to promote the International Safety Awards, the Gala Dinner and to help disseminate best practice.

Due to the large number of applications. British Safety Council is unable to include individual feedback with result notifications. The Chief Adjudicator's Report will be available on our website, detailing the strengths and weaknesses observed across all applications.

Applicants seeking insight into the outcome of their submission are encouraged to cross-reference their responses against the commentary offered within this report.

British Safety Council endorses the right of organisations to enquire about their result. Procedures are in place to ensure that result enquiries are dealt with failr and thoroughly. Applicants interested in submitting an enquiry are referred to the Result enquiry policy and application form which will be available on our website from Friday 8 February 2019.

It is important to note that a resullt enquiry may result in a grade being confirmed, raised or lowered. Where a grade is changed, the new grade will replace the original grade, whether it is higher or lower.

All result enquiries must be received by 23:59 GMT on Friday 15 February 2019.

Awards ceremony and Gala Dinner

Shortly after the results have been issued, winners will formally be invited to receive their award at the International Safety Awards Gala Dinner.

The awards ceremony and Gala Dinner will take place at Grosvenor House Hotel, London on Friday 5 April 2019.

Find out more and register your interest

More information

Should you have any questions or require further information, please refer to our frequently asked questions, or contact Customer Services on +44 (0)20 8741 1231 or email customer.service@britsafe.org